The Police and Crime Commissioner has an important role to play in preventing and reducing crime but he will not be able to achieve all of his objectives working in isolation. The Police and Crime Commissioner will need to work with a broad range of organisations from the community safety and criminal justice sectors to voluntary and community groups, who will have a shared interest in delivering positive outcomes and improved services for Surrey residents.
The Police Reform and Social Responsibility Act 2011 allows the Police and Crime Commissioner to award grants to any organisation or body they consider will contribute to improving community safety in their police force area.
For 2018/19 £500,000 has been allocated by the PCC to support local groups work with the Police and Crime Commissioner to reduce crime and disorder.
How to Apply
Applications for funding local projects should be submitted to the Police and Crime Commissioner for consideration to:
Office of the Police and Crime Commissioner (OPCC) for Surrey, PO Box 412, Guildford, Surrey, GU31YJ
Or by email to email@example.com
The application form can be downloaded from the Surrey OPCC website and electronic signatures are acceptable.
There are two ways to apply for funding from the Community Safety Fund:
Organisations seeking funding of £5,000 or less can apply online through the Funding Hub. These small grants are processed using a more streamlined version of the standard application procedure. This is intended to speed up the process and give organisations a quicker decision.
Small Grant applications can be submitted at any point during the year and the form, once submitted is sent to the pccfunding email address. Once received the application is checked against the criteria below, scored and a recommendation made to the PCC. Once the decision is made the applicant will be informed. The process is completed within 14 working days.
Standard Applications are for organisations seeking funding in excess of £5,000. These organisations will need to download, complete and then return the paperwork, including copies of their financial accounts, any safeguarding documents and any other supporting documents.
Applications for funding will be first considered by the Police and Crime Commissioner’s Office to ensure they meet the criteria and all relevant information has been made available. Once complete, the applications will be considered by a panel consisting of a senior policy officer from the OPCC, the partnerships officer from the OPCC, a senior police officer from Surrey Police and an Independent Member for consideration.
The panel will consider the information supplied by the applicant and how well the project meets the criteria. The recommendations made by the panel will be submitted to the Police and Crime Commissioner for consideration. It is possible the Commissioner may want to meet with organisations to discuss the bid further.
Successful bids will be processed and all grants will come with terms of agreement to ensure both sides understand the agreed outcomes. Successful bids will be required to provide evidence of spend and the outcomes/impacts of the service at agreed points in the year.
In the Standard Application process the Panel will aim to meet once a quarter to consider those applications received.
As well as clearly outlining the project, providing how the funding will be spent the application should clearly demonstrate how it will aid the Police and Crime Commissioner in meeting their priorities as set out in their Police and Crime Plan. The headline priorities are:
Tackling Crime and Keeping People Safe
I will hold Surrey Police to account for preventing and solving more crimes, identifying and tackling their root causes, and pursuing offenders to keep Surrey safe.
Building Confident Communities
I want to bring Surrey’s communities together to work with the public and other public services to solve issues that damage local areas or make people feel unsafe
When people are victims of crime, they need quality and timely support to help repair the harm done and rebuild lives
Together with police and partners I will identify and support vulnerable people in Surrey to reduce harm, and work with those who re-offend to break the cycle of crime
Making Every Pound Count
I will fight for fair funding for Surrey Police and target resources at the front line
A Force fit for the Future
I will work with the Chief Constable to ensure that Surrey Police is well placed and properly equipped to meet the challenges of the future
The grants must also fit in with the key criteria as dictated by the Police Reform and Social Responsibility Act. The criteria is as follows –
- reduction of crime and disorder (including anti-social and other behaviour adversely affecting the local environment),
- combating the misuse of drugs, alcohol and other substances, and
- reduction of re-offending
Grants should also show –
- clear timescales
- a baseline position and intended outcomes (with measures)
- what additional resources (people or money) are available from partners to complement any awarded resources by the PCC
- a partnership approach/commitment to working in partnership to deliver intended outcomes
- indicate if this is a one off project or not. If the bid looks for pump priming the bid should show how funding will be sustained beyond the initial funding period
- be consistent with the best practice principles of the Surrey Compact (where working with Voluntary, Community and Faith groups)
- Clear performance management processes
Organisations applying for grant funding should also provide:
- Copies of any relevant data protection policies
- Copies of any relevant safeguarding policies
- Copies of Disclosure and Barring Services (DBS) checks if working with children and/or vulnerable adults
- A copy of the organisation’s most recent financial accounts or annual report
Monitoring and Evaluation
Successful bidders will be asked to produce reports throughout the year and an end of year report showing the success of the project, how they have worked with the community and how the money has been spent. The report should include –
- how the money was spent and on what
- the impacts / outcomes of the project with evidence
- any Community Engagement through the project and ongoing, if applicable
- evidence of spend (statement of accounts) and information if there are any remaining balances including how this money will be repaid
- As funding is public money, successful applicants may be asked to provide additional information for audit purposes
- Where possible the Police and Crime Commissioner or member of his staff will visit the project to see it is action.
Deadlines for Applications
Funding rounds for the Standard Applications in the financial year of 2017/18 will be held quarterly. Submission deadlines and approval panel dates can be found on the Surrey OPCC website